Below are recommended security procedures to protect UTB data on mobile. Ensure that any mobile devices used for UTB business utilize a boot logon and a screensaver/timeout which locks access after a period and requires a code to be entered to reactivate access:
All UTB-owned laptops must be encrypted. The laptop should be encrypted during the initial setup. A track-it work order must be opened to request the setup and encryption.
Additionally, a password-protected screensaver should be in place. Please follow the screensaver setup procedures listed below depending on your operating system.
Windows 7 and Vista
1. From the Start menu, click Control Panel.
2. In the Control Panel, click Appearance and Personalization.
3. Under Personalization, click Change screen saver.
4. In the "Screen saver" section of the resulting window, from the pull-down menu,
select your desired screen saver.
5. Set the Wait time to 10 minutes.
6. Select the “On resume, display logon screen” checkbox.
7. When you are finished, click OK at the bottom of the Screen Saver Settings window
1. Right-click the desktop and, from the menu that appears, select Properties.
2. In the Display Properties window, select the Screen Saver tab.
3. From the "Screen Saver" list, select the desired screen saver. To set the advanced
settings, click Settings... . To ensure a password is required, check Password
Protected. In the "Wait:" box, set the delay time to 10 minutes.
4. To preview the new settings, click Preview.
5. To save your changes and exit, in the Display Properties window, click OK.
Please check with the manufacturer of your PDA to obtain an application locker. Ensure a lock is set to access the device. Alternative, applications are available that lock just certain applications. For example, Appslock is available for Blackberry devices which allow the user to lock just certain applications such as messaging. Ensure access to any UTB email or data is secured with a password. Note that email access via POP and IMAP protocols has been discontinued.
If a mobile device used to access UTB information resources is lost or stolen, the user should reset their password and contact email@example.com immediately.